The Power of Check-Ins—Balancing Structure & Spontaneity in Leadership
Change isn’t just about strategy, deadlines, or tasks—it’s about energy. It’s about the way we show up for our teams, the connections we nurture, and the space we create for transformation.
In the whirlwind of change, it’s easy to overlook the quiet power of meaningful check-ins. But these small, intentional moments are where the magic happens.
Check-ins aren’t just about tracking progress; they’re about alignment. They create space for your team to feel seen, heard, and supported. When you take time to connect, you’re not just leading—you’re grounding your team in the energy of possibility, trust, and purpose. And that’s where real transformation begins.
Check-Ins: A Blend of Structure and Spontaneity
I recently worked with a COO of a successful franchise organization who felt like his one-on-one meetings were falling flat. They felt routine, uninspired, and, at times, unnecessary. He wanted a fresh approach—something that felt more engaging, both for him and his team.
Instead of forcing himself to stick to a rigid meeting structure, we leaned into his natural leadership strengths. He thrived on spontaneity and real-time feedback, so we designed a system that blended structured check-ins with impromptu conversations. The results?
He heard real-time challenges from his team that he might have missed otherwise.
Employees felt seen, heard, and valued—which, as we know, is one of the top things employees crave today.
He felt energized instead of drained by his leadership interactions.
So here’s the takeaway: Check-ins don’t have to be rigid to be effective. If you find yourself dreading them or feeling like they lack impact, it might be time to reassess your approach.
Bringing More Intention to Your Check-Ins
Leadership is not just about driving outcomes—it’s about creating an environment where people thrive. And one of the simplest, most effective ways to do that is through consistent and thoughtful check-ins.
Here’s how you can make check-ins more meaningful:
1. Lean Into Your Natural Leadership Style
If structured meetings feel stale, space those out to allow for more organic, impromptu conversations. If you thrive on planning, create a predictable rhythm for check-ins. Authenticity is key—your check-ins should reflect the way you naturally lead.
2. Set the Tone with Your Energy
Your presence shapes the experience. A rushed, distracted check-in sends a very different message than one where you’re fully present and engaged. How you show up matters just as much as what you say.
3. Stay Curious
Instead of jumping straight into problem-solving, take a moment to check in on the person, not just the task. Ask questions that invite deeper reflection, like:
What’s lighting you up in your work right now?
What’s one thing that would make your week feel easier?
What’s something you wish I understood about your experience?
4. Create a Culture of Openness
The best check-ins aren’t one-sided; they’re conversations. When people feel safe to share their challenges and ideas, collaboration flourishes. The key is to create an environment where vulnerability is welcomed, not avoided.
5. Make Check-Ins a Ritual
Whether it’s a weekly team reflection, a monthly one-on-one, or an informal end-of-week wrap-up, building a rhythm around check-ins helps create consistency and trust.
Your Leadership Invitation
This week, I encourage you to experiment with your check-ins. Notice how they feel. Do they create connection? Do they energize your team? Do they make space for real conversations?
If you’re feeling stuck or want to refine your leadership approach, let’s connect. Together, we can explore how you can lead with more presence, impact, and ease.
Because at the end of the day, leadership isn’t just about guiding others through change. It’s about holding space for connection, growth, and possibility—for yourself and your team.
Are You Ready to Elevate Your Leadership?
If you’re looking to deepen your leadership practice and create a culture of trust and alignment, let’s chat! Schedule an Anti-Gravity Connection Call, and let’s explore how you can lead with more presence and impact.